ADMINISTRATIVE AIDE

City of Fort Lauderdale, FL
Published
February 12, 2020
Location
Fort Lauderdale, FL
Job Type
 

Description

In accordance with Article 24 of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769, for posting purposes this open-competitive job posting shall be considered as a simultaneous internal and external posting (it is open to both internal City employees and external applicants). Additionally, this job classification is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769.

 The City of Fort Lauderdale is seeking dynamic and goal-driven employees in the  Parks and Recreation  Employees that are motivated to take on today's greatest challenges and rewards in the field of local public service.  Employees who are passionate about making a difference and achieving our mission:  We Build Community, in a fast-paced organization that operates by vision, strategy, and action.  Would you fit in?  Apply now.

This is specialized clerical work of more than average difficulty that may involve extensive personal and telephone contacts with customers.
 
Employees in this class perform duties requiring detailed, technical knowledge of a specific work area. Work may require the operation of a computer and other standard office equipment. Most positions in this class require extensive public contact, explaining policies and procedures involved in the work area, assisting and directing employees and the public, and responding to unusual situations requiring the exercise of considerable initiative and independent judgment. Employees in this class may supervise others and may be required to act independently in making decisions and taking action without immediate supervision. Work is reviewed by an assigned supervisor through observation of work while in progress, in conferences with the employee, examination of work products, and reports from citizens and other employees.

NOTE:  The duties of this position will include all of those duties set forth in the official job description.

This job classification is included within the bargaining unit represented by Teamsters Local Union 769 and therefore is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769.

The City offers a wide variety of benefits to their employees. In addition to the competitive benefits package and salary, the City offers 401(a) participation with a 9% City contribution and no employee match!!

Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan!
That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale!  Please visit StudentAid.gov/ publicservice for more information or to see if you qualify.
 
 
An employee in this class is responsible for performing one or more clerical assignments of average difficulty, which may include receptionist, customer service, cashiering, personnel records keeping, financial records keeping, purchasing records keeping, confidential and police records keeping, and other activities. Some positions may require the operation of typewriters, photocopy machines, terminals, and other standard office equipment for which no previous training is needed. Under general supervision, employee receives instructions orally or in writing and performs tasks in accordance with established procedures. The employee is expected to exercise some initiative and independent judgment in addition to reasonable initiative, tact and courtesy when contact with the public and other employees is involved. Supervision may be exercised on an assigned or temporary basis over subordinate personnel. At times, night and/or weekend work may be necessary. Work is reviewed while in progress and upon completion for completeness, accuracy and conformance with established procedures.

NOTE:   The duties of this position will include all of those duties set forth in the official job description.

The City offers a wide variety of benefits to their employees. In addition to the competitive benefits package and salary, the City offers 401(a) participation with a 9% City contribution and no employee match!!

ESSENTIAL JOB FUNCTIONS:

  • Performs clerical duties in support of an assigned area of responsibility
  • Produces a wide variety of reports, letters, spreadsheets, data entries, memoranda and statistical charts
  • Provides front counter assistance and screens office and telephone callers
  • Responds to requests for information, accepts payments and resolves complaints
  • Prepares and disseminates information through email
  • Creates and submits reports as required
  • Operates a variety of office equipment including copiers, facsimile machine and computer
  • Performs data input and retrieval
  • Maintains inventory and orders supplies as needed
  • Processes purchase orders and requisitions
  • Prepares a variety of documents for the purchase of supplies and equipment
  • Sends certified mail correspondence
  • Reconciles P-Cards/Depart Purchasing Card statements
  • Receives and processes incoming invoices
  • Prepares and disseminates Informational bulletins and memorandums
  • Maintains department files, records and rosters
  • Prepares and archives closed files for retention and files required yearly reports
  • Performs related work as required

JOB REQUIREMENTS & WORK ENVIRONMENT:

  1. Have successfully graduated from a standard high school or possess a G.E.D. certificate from a recognized issuing agency.
  2. Must have  one (1) to three (3) years performing paid work experience performing general office or clerical work.

SPECIAL REQUIREMENTS: 

Essential Employees  may be required to work during a declared emergency. The employee's Department Head will determine who will be required to work.
 
PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time.
 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

HOW TO APPLY/ VETERAN INFORMATION:
Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination in order to qualify. All successful applicants will be required to pass a medical examination, including drug screening, prior to appointment.
 
An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes. To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form (J204).
Closing Date/Time: Tue. 02/18/20 11:59 PM Eastern Time

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