COMMISSION ASSISTANT

POSITION SUMMARY

The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers.

Provides administrative support to the members of the City Commission. Resolves and assists residents, employees, and visitors with complaints and concerns. Processes and maintains a variety of fiscal and operating programs and procedures and conducts research at the request of the Commissioners regarding policy, legislative, and constituent matters.

Please Note:

The duties of this position will include all of those duties set forth in the official job description.

This position shall remain open until a sufficient number of qualified applications have been received.

The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS.

Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan!
That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness ( PSLF ) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify.

This is an "at will" position and not subject to Civil Service Rules or any collective bargaining agreement.

ESSENTIAL JOB FUNCTIONS

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• Serves as first point of contact for City Commission Office; greet and assist office visitors, answer and direct phone calls, and take messages
• Assists offices in administering constituent services
• Directs and routes individuals to appropriate City staff or outside entities
• Prepares Commission Office fiscal budget expenditures for current and new year
• Performs special projects for the Mayor or commissioners
• Manages and monitors office budget, expenses, contracts, assets, and provides monthly budget expenditures
• Orders and maintains office supplies, manages inventory, and purchases office supplies for commission meetings
• Pays invoices using City Buyspeed program and Voucher Payable forms
• Assists support staff with inputting leave and monitoring Time and Attendance Kronos reports
• Coordinates maintenance, repairs, and enhancements for office equipment
• Plans and schedules meetings and appointments for executives
• Make travel and meeting arrangements for staff
• Maintains paper and electronic filing systems
• Provides administrative support for executives
• Drafts, types and proofreads correspondence and documents
• Opens, sorts and distributes incoming mail and packages
• Ensures compliance with office policies and procedures
• Performs related work as required

JOB REQUIREMENTS & WORK ENVIRONMENT
Have successfully completed at least two (2) years of college coursework in business administration, public administration or a related field from an accredited collegeAt least one (1) year of administrative support experience. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required education

SPECIAL REQUIREMENTS:

Non-Essential Employees will not be required to work during a declared emergency but may be required to work in some capacity after the declared emergency. The employee's Department Head will determine when the employee will be required to work.

PREFERENCES:

Prior experience:

• Providing administrative support to executives and staff for a government entity
• Working on projects including intergovernmental activities
• Overseeing office operations, including proper record keeping, office supplies maintenance, and administrative services
• Preparing reports and written materials and monitoring office expenses
• Using Microsoft Office at an intermediate or higher level of proficiency

The ideal candidate will be detail-oriented with e xcellent written and verbal communication skills, and will possess s trong organizational, time management, and problem-solving abilities.

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORKING ENVIRONMENT:
Work Environment Frequency Working in Designated Environment Office or similar indoor environment Frequently or Often Outdoor environment Seldom or Never Street environment (near moving traffic) Seldom or Never Construction site Seldom or Never Confined Space Seldom or Never In the community (homes, businesses, etc.) Seldom or Never Lab Seldom or Never Warehouse environment Seldom or Never

HOW TO APPLY/ VETERAN INFORMATION

Applications will be reviewed, and the hiring authority will contact those applicants whose application reflects the best match of experience for the position.

The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.

Click here for an overview of employment information including our benefits package.

Closing Date/Time: Continuous