Executive Assistant – Housing and Community Development

Description

Who We Are

Orlando, The City Beautiful

For most of Orlando's history we've been the place everyone wants to visit. Today, we're also the place where everyone wants to live and do business. List after list has Orlando as one of the fastest growing cities in America. We're transitioning from our role as the young upstart to a more mature, global city.

This didn't happen by accident. Together as a community, we developed a shared vision for our city focused on creating partnerships and we've transformed Orlando from a place that was packed with potential into a city on the rise.

Our vision ensures we are an inclusive, compassionate community that is generating jobs, becoming the most sustainable city in the nation, keeping our community safe, making it easier to get around, and increasing the quality of life. Together, we can continue realizing all our city's potential.

Come be part of our community with the City of Orlando.

NATURE OF WORK:

Performs highly responsible complex secretarial, administrative and clerical work for a major City operation (i.e. Department Directors and Elected Officials) which involves considerable public contact and requires skill in handling difficult situations, complicated schedules, and inflexible deadlines. Performs a variety of complex secretarial tasks which require independent judgment and action, including making administrative decisions in accordance with organizational policies and practices. In this position you will be answering and screening phone calls and in-person applicants, performing initial intake to connect residents with assistance program information, assisting in completing grant applications, creating and modifying department presentations and reports, making travel arrangements, and ordering supplies in addition to providing executive confidential clerical support for you and your department as may be assigned required. This class is distinguished by the fact that considerable independence for action (decision making) is delegated in order to relieve the manager of operational details and routine matters. Work performed may require familiarity with the terminology used in the assigned area in addition to extensive knowledge of the programs, policies, and procedures of the assigned area as well as general knowledge of other City programs and procedures. Direction is received in the form of broad statements/general outlines which consist primarily of objectives, priorities, deadlines, and suggested available resources. Employees are expected to plan, develop work routines, and complete assignments with minimum supervision. Only unusually important or complicated assignments are checked in detail upon completion.

Minimum Requirements
High school diploma with four (4) or more years progressively responsible secretarial work with experience in office management functions required; or an equivalent combination of education, training and experience. Demonstration of typing, Microsoft Word or Excel proficiency may be required depending on area of assignment. A typing test score of 55 WPM is required.

PREFERRED QUALIFICATIONS:

• Certified Professional Secretary Certificate

Supplemental Information
City of Orlando Benefits

Closing Date/Time: 5/26/2023 5:00 PM Eastern