Fiscal Assistant

Description

Serves under the general supervision of the Accounts Payable/Cashiering Supervisor performing routine, moderately complex to paraprofessional accounting work relating to accounts payable functions and customer service work involved in processing financial transactions as payment for various taxes, fees, utility billing, fines, business tax receipts, permits and other financial obligations due the City. Assigned work includes journal entries, data entry into automated accounting systems, processing payables, reconciling statements and accounts, and preparing records and reports for financial reporting.

Duties

Performs routine, complex to paraprofessional accounting support work according to generally accepted standard accounting principles, established procedures,
departmental guidelines and regulatory requirements applicable to the accounts payable function.

Ensures the maintenance of proper audit trails and verification and reconciliation actions for all processed work.
Processes bi-weekly check runs verifying amounts of invoices to purchase orders. Maintains vendor files. Reconciles monthly procurement card purchases by City staff. Verifies budget for departmental invoices. Liquidates over-encumbrances on encumbered purchase orders.

Performs posting, data entry, and maintenance tasks relevant to account payable, e.g., various general ledger accounts, invoices, accounting records and reports.

Verifies general ledger account coding. Responsible for correcting all data entry
errors made by departments.

Prepares journal entries for postage, copier paper usage, corrections to general ledger, bank loans, etc.

Performs verification and reconciliation tasks for invoices/receipts/balances according to
department checks and balances procedures.

Maintains, updates and reconciles various logs, ledgers, files, databases, and spreadsheets.

Maintains various W-9 records.

Prepares monthly reports for local and state agencies such as, sales tax to Florida Department of Revenue, Motor Fuel Tax Rebate, Lee County School Board Impact Fees, Lee County Health Department Septic Abandonments.

Calculates and submits quarterly reports of EMS and Fire Impact Fees, Florida Permit
Surcharge collections. Annually reports to the Internal Revenue Service those City subcontractors requiring a 1099-Misc for work performed for the year.

Assists in the City's annual audit of financial records.

Assists with handling cash receipts, daily deposits, and inquiries from the public regarding various City services.

Receives cash, checks and other negotiables from the public as payment for taxes, fees, utility bills, permits, fines, licenses and other financial obligations due the City.

Responds to customer questions and complaints, performing necessary research and review to provide resolution.

Processes payments received, ensuring daily balances of recorded transactions against total receipt and prepares deposit slips.

Coordinates and summarizes daily receipts and deposits made at other departmental locations (e.g., Parking and Recreation).

Receives business tax receipt applications; transfers business tax receipts; and prints new business tax receipts.

Organizes and maintains department file system, and files correspondence and other records.

Serves as receptionist and greets scheduled visitors and conducts to appropriate area or person.

Reviews and distributes departmental mail.

Required Education, Experience, License, Registration, and Certification Qualifications

An Associates degree or completion of two (2) years of course work in an accounting, finance or business or a field related to the work; supplemented by a minimum of three (3) years of progressively responsible accounting clerk or fiscal assistant experience; or an equivalent combination of education and experience.

Exceptional computer skills with Microsoft Office Word and Excel required.

Supplemental or Additional Information

LANGUAGE SKILLS

Ability to utilize a variety of reference, descriptive, and/or advisory data and information.

Ability to read, analyze, and interpret rules, regulations and general directive.

Ability to present information to individuals and respond to questions from managers, employees, customers, and the general public.

DATA UTILIZATION

Ability to compile, assemble, copy, record and/or transcribe data and/or information according to a prescribed schema or plan.

Ability to calculate, compute, summarize and/or tabulate data and/or information.

MATHEMATICAL APTITUDE

Requires the ability to perform addition, subtraction, multiplication, division, calculate decimals and percentages.

REASONING ABILITY

Ability to apply principles of rational systems and carry out instructions furnished in written, oral, schedule or diagram form.

Ability to exercise independent judgment to solve common problems and to adopt and develop ideas that will have a positive effect on existing procedures, methods and services.

OTHER KNOWLEDGE, SKILLS and/or ABILITIES

Computer skills to perform essential job functions and maintain a centralized database.