Human Resources Information Systems (HRIS) Coordinator

City of Boynton Beach, FL
August 27, 2023
Boynton Beach, FL
Job Type


Purpose of Classification
The purpose of this classification is to maintain and troubleshoot the human resources information systems (HRIS) for the City's Human Resources and Risk Management Department. An employee in this classification will be responsible for human resources computer systems, which include a talent and applicant tracking system, employee entry database, and a document/records management software. Additionally, this employee will be responsible for entering and responding to Human Resources and Risk Management public records requests.

Essential Functions
The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, records management, e-mail, and other software programs.

Processes and coordinates new employee onboarding in the talent and applicant tracking system.

Prepares, maintains, and updates confidential information in the employee entry database.

Promptly scans employee documents into document management software, ensuring proper template is used and verifying accurate file maintenance.

Maintains personnel files in compliance with applicable legal requirements. Periodically audits document management software to ensure accuracy.

Utilizing an HRIS report writer, creates and maintains departmental classification and salary reports.

Composes correspondence; prepares interoffice forms and related communications.

Prepares and/or receives City personnel action forms; reviews to ensure accuracy and completeness, and applies corrections as needed; delivers personnel action forms to appropriate individual(s); updates and maintains personnel action spreadsheets.

Enters and maintains employee information in all HRIS systems, to include entry of new hires, employee information updates, address changes and all other personnel changes.

Prepares and delivers various departmental memos for approval. Upon approval, updates various systems and files with changes.

Responsible for processing departmental mail and ordering office supplies.

Collects and sends information for inclusion in surveys, reports, charts, forms and other documents.

Participates in and responds to salary and benefits surveys sent from outside agencies.

Provides administrative support to the Human Resources and Risk Management department.

Greets and assists internal and external customers in person and by phone; analyzes complex requests and takes initiative to identify solutions.

Assists applicants applying for City employment, volunteer opportunities and internships.

Responds to written and telephone requests for employment/mortgage verification by retrieving information from the HRIS systems.

Prepares and responds to public records requests in accordance with Florida State Statute 119; researches various systems as needed to retrieve requested information; prepares and redacts employee files in preparation for public viewing.

Performs and coordinates departmental disposition of paper records in accordance with the State of Florida General Records Schedule.

Maintains information data on records retained and destroyed.


Performs other related duties as required.

Minimum Qualifications

  • Bachelor's degree from an accredited college or university in human resources management, computer science, business administration, public administration, or a closely related field; and
  • Two (2) years municipal government experience in HRIS or HR Data Maintenance


  • Associate's Degree from an accredited college or university; and
  • Four (4) years municipal government experience in HRIS or HR Data Maintenance


  • High School Diploma or valid equivalent; and
  • Six (6) years municipal government experience in HRIS or HR Data Maintenance

Minimum Qualifications for education and experience must be met before consideration of the following Preferred Qualifications:

  • Professional or training experience with a human resources information system, Sungard/Superion, Neogov (Online Hiring Center, Onboard, and Insight), IBM Cognos, Laborsoft, Bentek and Laserfiche.
  • Experience interpreting and applying Florida State Statute 119.

Supplemental Information

Effectively communicates with supervisor, employees, other departments, contractors, engineers, utility companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Accurately, consistently and expeditiously receives and delivers messages and information to the appropriate individuals.

Ability to prepare accurate and thorough written records and reports.

Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal supervisory direction.

Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters.

Ability to establish and maintain harmonious working relationships with Supervisor, customers, other employees, other departments, other governmental and regulatory agencies, and the general public as needed.


Knowledge of and experience with the use of various HRIS and human resources software applications.

Knowledge of basic records and/or archives rules, techniques and processes.

Ability to interpret and apply laws, regulations, and policies tactfully, firmly, and fairly.

Ability to create and maintain detailed records.

Ability to maintain and secure confidential information.

Ability to simultaneously and effectively handle multiple tasks, priorities, and deadlines.

Ability to communicate effectively with others both orally and in writing.

Ability to work independently with limited supervision in adherence with department policies and procedures.

Demonstrated skill in providing excellent customer service.

Skill in attention to detail.

Physical and Sensory Requirements / Environmental Factors:
Physical Ability : Tasks require the ability to exert light physical effort in sedentary to moderately physically demanding work, which may involve some lifting, carrying, pushing and/or pulling of objects and boxes (up to 40 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements : Tasks require the ability to perceive and discriminate sounds, and visual cues or signals. Tasks require the ability to communicate orally.

Environmental Factors : Essential functions are regularly performed without exposure to adverse environmental conditions.

The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.


Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City's hiring process. Additionally, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment by the City.

Full-time employees (those regularly scheduled to work at least 30hours per week) are eligible for the City's benefit package.

The City of Boynton Beach's comprehensive benefits packageincludes:

• Student Loan Forgiveness
• Health Insurance
• Dental Insurance
• Vision Care Plan
• Basic Term Life Insurance
• Supplemental Life Insurance
• Dependent Life Insurance
• Accidental Death and
Dismemberment Insurance
• CityPension Plan
• Short Term Disability and other Supplemental Plans
• Long Term Disability Insurance
• Employee Assistance Program
• 457 Savings Plan (three options)
• Paid Annual Leave / Vacation
• Bonus Vacation Hours

• 12Paid Holidays
• Paid Sick Leave / Family Sick Leave
• Educational Assistance Program *( Depending on budget funding )
•On-site Training Program
• Wellness Program
• Pre-Paid Legal and Identity Theft Protection Plans
• Credit Union
• Tax Deferred 125 Premium Plan
• Flexible Spending Account
• Direct Deposit
• Social Security

Student Loan Forgiveness
Let your City of Boynton Beach employment work for you! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, your student loan balance may be forgiven after you have made 120 qualifying monthly payments while working full-time with a governmental agency. Visit for more information or to see if you qualify.

Health Insurance
The City pays the entire premium for an eligible employee. The employee may elect to cover a spouse and/or dependent children by paying the applicable premium for the dependent(s).

Dental Insurance
Premiums for eligible employeesare paid by the City. Premiums for any covered dependent are paid by the employee with a contribution by the City.

Vision Care Plan
Premiums for eligible employees are paid by the City. Premiums for any covered dependent(s) are paid by the employee.

Life Insurance / Accidental Death and Dismemberment Insurance
The City provides each eligible employee with term lifeandaccidental death insurance.

Supplemental Life Insurance / Supplemental AD&D Insurance
Employees may purchase supplemental term life insurance on an individual-choice basis with premiums based on age. A matching amount of Accidental Death insurance may also be purchased.

Dependent Life Insurance
Employees who select supplemental coverage for themselves may also purchase coverage for their spouse and dependent children.

City Retirement / Pension Plans
The City has pension plans for general employees, police, and firefighters. Each plan is contributory with both the employee and the City contributing to the program.

Supplemental Plans
Supplemental plans provide direct cash payments regardless of any other coverage you may have, and are designed to help fill in any gaps in a medical plan. The employee pays the premiums for these supplemental plans.

Short and Long Term Disability
The City provides Short and Long Term Disability insurance to eligible employees. The plan is designed to cover a disability sustained on or off the job.

Employee Assistance Program (EAP)
The City contracts with an employee assistance program (EAP) toprovide employees and their dependentswith free, confidential and professional counseling to help resolve personal or family problems.

Deferred Compensation Plans (457 Plans)
The City makes available three deferred compensation plans that the employee may voluntarily contribute to on a tax-deferred basis.

All full-time employees accrue time toward paid vacation leave. Accrual begins immediately and vacation may be taken after six months of employment.


The City observes 12paid holidays throughout the year.

Sick Leave / Family Sick Leave
Full-time employees accrue one day ofsick leaveper month. An employee may elect to use up to 5 days per year of accrued sick time for illness in his/her immediate family.

Tuition Assistance *( Depending on availablebudget funding )
The Tuition Assistance Program reimburses eligible employees for successful completion of approved courses leading to Associate, Bachelor and Master degrees.

Wellness Program
The City offers many wellness activities and programs throughout the year.

Prepaid Legal Services and Identity Theft Protection Plan
Employees may chooseto enroll ina prepaid legal service plan and an identity theft protection plan. The employee pays the premiums for these plans.

Credit Union
All City employees mayjoin the Credit Union of Palm Beach County. In addition to savings and checking accounts, the Credit Union offers different types of loans, investment choices and recreational opportunities.

Section 125 Plan for Health and Dental Premium
Section 125 of the Internal Revenue code allows you to have your dependent coverage premiums deducted before payroll taxes are withheld resulting in tax savings to you.

Flexible Spending Accounts
Employees mayparticipate in flexible spending accounts for reimbursement of medical and/or dependent care expenses.

Direct Deposit
Employees may have their bi-weekly paycheck deposited to the financial institution of their choice.

Closing Date/Time: 8/26/2023 11:59 PM Eastern

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