Logistics Officer

The Town of Longboat Key is an Equal Opportunity / Affirmative Action Employer, who provides hiring preference to eligible veterans and their family members, and has a strong drug free workplace and alcohol abuse policy. Additionally, where appropriate, the Town may waive post-secondary education requirements for certain service members and veterans.

Position Title: Logistics Officer
Posted: August 1, 2023
Salary Type: NON-EXEMPT
Closing Date: Until filled
Salary: $52,702 - $68,513
Pay Grade: 215
Probation Period: Six Months

The Town of Longboat Key is accepting applications for a full-time Logistics Officer in our Fire Department. An employment physical will be required, except for current employees who have met this requirement.

Expectations for All Employees

Supports the organization's mission, vision and values by exhibiting the following behaviors:

• Be Service Minded
• Value Teamwork
• Be Professional
• Have the Utmost Integrity
• Demonstrates Mutual Respect
• Bring a Positive Attitude to Work
• Embrace Continuous Improvement

Function

This is a multifaceted position that manages the proper requisition, receipt, storage, inventory control, issuance, and record keeping operations of authorized supplies, materials, equipment, and apparatus for the Fire Rescue Department. This position will work cohesively with all members of the department including administration on items of specific details pertaining to the individual operation. The functions of the position are below. Work is performed under the direction of the Manager of Fire Administration, Bureau of Fire Administration and Support Services Division with approval of the Fire Chief.

Essential Functions

• Assumes responsibility of the Quartermaster for the fire department.

• Develops specifications for and procures parts, materials, and supplies for the department according to Town policies and procedures.

• Assist with the management of EMS Operations as it pertains to EMS supplies and equipment.
• Maintains and develops procedures for storage and distribution of tools, parts, materials, and supplies.
• Procurement of hose, station furnishings, station supplies, fire tools and appliances, firefighting gear, and uniforms.
• Assists in budget development for Fire/EMS vehicles, equipment, station maintenance and other associated areas of responsibility.
• Receives requests from staff, researches and determines the most appropriate procurement method, including ensuring requests for supplies, parts and materials are following the Town's purchasing guidelines and Procurement Code.
• Research vendors, current catalogs, and online sources to determine the most competitive pricing for supplies and equipment to be purchased, including discussing supply needs.
• Verifies receipt and condition of incoming shipments, including verifying packing slips, quantity and quality of items received.
• Review vendor contracts, annually.

• Handles returns and outgoing shipments.

• Prepares and maintains accurate inventory records, reports, forms, and other required documentation, including participating in annual physical inventory.

• Communicates with the Fleet Manager (Lieutenant) on updates of vehicle repair and maintenance.

• May be subject to recall for emergency logistics and/or support needs outside of normal office hours.

• Submits monthly gas consumption/fuel logs to the Finance Department.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other related duties as assigned, including City-directed work assignments in the event of a declared emergency.)

Other Tasks

Every incidental duty connected with this position cannot be specified in the job description and an employee, at the discretion of the Town, may be required to perform duties that are not included in this job description.

Job Performance Knowledge & Abilities

Knowledge of:

• Operational characteristics, services, and activities of Fire Service practices.
• Incident command, NIMS, and modern emergency management principles.
• Management principles and practices including leadership, supervision, problem analysis, independent decision making, planning and organizing, and interpersonal sensitivity.
• Town and Department policies and procedures, Directives and General Orders governing work performed as well as a familiarity with Town departments and functions.
• Town budgeting, accounting and records management system (BS&A) and knowledge of medical billing and collections practices.
• State and federal privacy and security requirements related to patient confidentiality.

Skill in:

• Strong oral communication skills including the use of diplomacy and tact.
• Demonstrated leadership skills including time management.
• Demonstrated independent judgment and decision-making skills.
• Town information technology (electronic files).
• Fire departments applications such as staffing and records management systems.

Ability to:

• Work cooperatively and collaboratively with staff, citizens, and other town departments, other fire agencies, and diverse groups of people.
• Adherence to high ethical standards for conduct of public officials. Maintains confidentiality of financial, personnel and contractual matters.
• Work effectively with and contribute to a management team environment, collaboratively establishing work plans that support department mission and goals.
• Maintain consistent and punctual attendance.
• Ability and willingness to demonstrate Teamwork and Cooperation.
• Prepare and provide complex reports as required for required reporting.
• May serve on committees, may represent the fire department to other departments, agencies, community groups and/or general public; participates in meetings, conferences, workshops, trainings, etc., as assigned by the Fire Chief.

Knowledge of: Principals and practices of organization, fire/rescue administration, and personnel management; principles and practices of budget preparation and administration; research methods, records management and report writing; principles and practices of budgeting and accounting and financial record keeping for a fire department, information systems equipment and procedures; understanding of policy and procedures including town and departmental policies.

Requires a working knowledge of the current version of Microsoft Office including proficiency with Word and Excel. Ability to learn specific computer applications used within the fire department.

Ability to : Lead, direct, and guide employees within the Administrative and Support Services Bureau; plan, organize, and analyze problems; identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; analyze facts and make sound recommendations; prepare completed staff work for oral and written communications; work with control sensitive and confidential information; manage and oversee the estimate and project revenues and expenditures; plan, initiate, and assign work to the Bureau's employees; establish and maintain cooperative-working relationships in a team environment; use all town and department computers and applications in an effective and efficient manner.

Working Conditions

Work is performed in a variety of locations, inside and outside, as required. Travel to and from work locations is by Town vehicle.

Minimum Qualifications

EXPERIENCE

High school diploma or GED, course work towards AS Degree and/or experience working in a fire department and/or logistical position.

PREFERRED

Graduation from an accredited college or university with a major in public administration, fire science or related field.

Florida Firefighters' Standards Council certification.

Florida Certified Emergency Medical Technician.

REQUIRED

Valid Florida Driver's License, Class E endorsement. (MVR background check).

Successful completion of an employment physical to confirm the ability to perform the essential functions of the job (waived for promoted or transferred Town employees who have previously met this requirement); signed Acknowledgement for the attached "Drug Free Workplace Policy" must be provided prior to assuming Town duties.

Hepatitis B vaccination, proof of same, or signed Acknowledgement declining vaccination (see attached Information to Employees - Hepatitis B ) must be provided to assuming Town duties.

The Town is a Drug Free Workplace, in compliance with the Drug Free Workplace Act of 1988, in § 440.102, FS and Rules 59A-24 F.A.C (Florida Administrative Code). State and federal laws and regulations may subject certain employees to additional drug testing requirements. Any employee who violates the program is subject to disciplinary action up to and including termination.

The Town of Longboat Key is an Equal Opportunity / Affirmative Action Employer, who provides hiring preference to eligible veterans and their family members, and has a strong drug free workplace and alcohol abuse policy. Additionally, where appropriate, the Town may waive post-secondary education requirements for certain service members and veterans.

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"The Town of Longboat Key is an Equal Opportunity / Affirmative Action Employer, who provides hiring preference to eligible veterans and their family members, and has a strong drug free workplace and alcohol abuse policy. Additionally, where appropriate, the Town may waive post-secondary education requirements for certain service members and veterans."

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Closing Date/Time: Until filled