Recreation Services Manager- Administrative Services
This is an exempt position, which is professional administrative work in the Parks & Recreation department responsible for overseeing various administrative functions within the Department.
An employee in this classification manages a diverse range of administrative functions for the Department. Employees are assigned duties such as budget management, administering department policies and procedures, operational planning and expenditure control, purchasing and inventory work. The employee works within departmental policies and procedures, however, exercises independent judgment in the application of specialized knowledge of financial and administrative processes. Provides direction for clerical staff who assist in various phases of administrative operations.
Work is performed under the general supervision of the Parks & Recreation Director & Assistant Director who review work through observation and personal conferences for attainment of desired program results.
Employees are hired as AT WILL employees that serve at the pleasure of the City and may be terminated at any time with or without cause.
Examples of Duties
Assists in the planning and preparing departmental budgets, ensures adherence to budget procedures and guidelines.
Reviews completed budget documents for format, accuracy of budget codes and computations; provides department officials with budget histories and pertinent information on forecasts.
Oversees the Department's five-year capital improvement plan and monitors expenditures.
Oversees the Department's donation account and monitors expenditures and scholarship payments.
Assists with the management of grant applications and documentation.
Assists with day-to-day financial operations of the Department such as processing accounts receivables, billing and recording for multiple Divisions (Parks, Recreation, Aquatics, Tennis and Golf).
Compiles, prepares, analyzes and distributes various special reports (i.e monthly revenue and expenditure reports) for the Department.
Establishes and maintains Department's database of contracts and agreements for accuracy, requirements, renewal terms, etc.
Supervises and directs clerical personnel engaged in the preparation of invoices and billing for equipment or services, issuance of purchase orders and requisitions, reconciliation of computer reports and related clerical activities.
Analyzes financial, procurement and administrative procedures for simplification and improvement of efficiency.
Analyzes purchase orders to determine requirements
Maintains records and submits reports on the status of work projects.
Performs other related duties as required and as directed.
Ensures compliance with the City code and procurement policies and procedures by reviewing and monitoring procurements conducted by any designee, department or official.
Performs related work as required.
Knowledge of principles, practices, procedures and techniques of general management and administrative analysis.
Knowledge of budget preparation, procedures and reporting requirements.
Knowledge of departmental, legal and administrative and procedural regulations.
Knowledge of accounting principles, practices and procedures.
Knowledge of the use of data processing and cost accounting systems.
Considerable knowledge and experience in the use of MS Excel for budget worksheets.
Ability to plan, analyze implement administrative problems and make sound recommendations as to their solution.
Ability to effectively supervise the work of subordinates in a manner conducive to full performance and high morale.
Ability to prepare and maintain relatively complex records and to prepare accurate reports from such records.
Ability to prepare accurate accounting and budgetary reports.
Ability to establish and maintain an effective working relationships with other municipal employees, supervisors, city officials and the general public.
DESIRABLE EXPERIENCE AND TRAINING
Bachelor's degree with major course work in Public Administration, Finance or Accounting; or other closely related field with a minimum of three (3) years of experience of administrative and/or financial support OR an Associate's Degree with five (5) years of experience in administrative and/or financial support. Any equivalent combination of experience and education may be considered.
LiveScan Fingerprint Process
Incumbents in this job class are required to undergo a Level 2 Background Screening as required by the State of Florida. The screening includes a photograph, fingerprint-based searches of criminal records nationally, and is performed using the electronic LiveScan process.
Closing Date/Time: 5/5/2021 4:15 PM Eastern