SENIOR ADMINISTRATIVE ASSISTANT-FLEET SERVICES

City of Fort Lauderdale, FL
Published
January 21, 2023
Location
Fort Lauderdale, FL
Job Type
 

Description

POSITION SUMMARY

Our award-winning Fleet Services team would love to have you join our team!

The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers.

Under administrative direction, the employee is required to exercise extensive initiative and independent judgment, and to work effectively with the public, Employee must also apply specialized and/or technical knowledge and experience through the interpretation and completion of administrative assignments of unusual difficulty in accordance with City and departmental rules, regulations, procedures and ordinances.
The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option and requires a 3% contribution from employees. New hires are automatically enrolled in FRS.

Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan!
That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify.

ESSENTIAL JOB FUNCTIONS
Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

  • Enter and maintain data in fuel management system
  • Create and generate monthly and annual budget reports for billing and reporting
  • Respond to issues regarding fueling, add employees to department systems, assign fuel fobs, correct mileages, review errors in fueling system, configure new vehicles, deactivate retired vehicles and assist employees with fueling issues.
  • Assist employees at fuel site with fueling issues to troubleshoot problems.
  • Monitor contracts for allocation and expiration date and requires review of work orders
  • Verify all expenditures and revenues for accuracy and billing.
  • Enter vehicle data up to and including deactivating into internal fleet billing and fueling system and enter requisitions into City systems...i.e. ERP
  • Track fleet expenditures problems, processes and procedures
  • May be assigned to create budget amendments and create bids in the City's procurement systems
  • Performs related work as required.

Special Requirements:
Preference will be given to candidates with fleet services experience.

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:

The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The City of Fort Lauderdale is AN EQUAL EMPLOYMENT OPPORTUNITY (EEO) AND AFFIRMATIVE ACTION EMPLOYER. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications).

Title I of the Americans with Disabilities Act (ADA) protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he has a physical or mental impairment that substantially limits a major life activity.The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job . In compliance with the ADA, the City of Fort Lauderdale will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

JOB REQUIREMENTS & WORK ENVIRONMENT
Must possess a Bachelor's Degree from an accredited four-year college or university with major coursework in business or public administration, or a closely related field. Possession of an appropriate Master's Degree may be substituted for one (1) year of required work experience.Must possess at least three (3) years of paid, full-time work experience primarily involving one or more of the following: the analysis, planning and development of programs, policies, operations, methods and/or procedures; the evaluation of program and operation effectiveness; the development of revised administrative practices in order to meet program, policy, organizational or legislative change, to expedite work, to effect economies of time, money, personnel and equipment, or to otherwise assist in the solution of administrative and management problems. Additional qualifying work experience may be substituted on a year-for-year basis for the required college education.
HOW TO APPLY/ VETERAN INFORMATION
Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination in order to qualify. All successful applicants may be required to take a medical examination and/or pass a drug screening prior to appointment.

An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes. To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form (J204) at time of application.

The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.

Click here for an overview of employment informationincluding our benefits package and click here for additional Federation of Public Employees managementbenefits.

Closing Date/Time: 1/31/2023 5:00 PM Eastern

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